ENTREPRISES |
Le 02 May 2024
How can one better manage a project?
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The start of the school year, like the first day of the year, is a source of motivation. The desire to do better, to do things differently, the return from vacation is for many synonymous with good resolutions.
And project management is no exception to the rule. Because if managing, piloting, and managing projects or project portfolios are words that are part of our professional daily lives, it is undeniable that today everything is changing very quickly, on a daily basis. The knowledge and methodologies of today can be upset tomorrow by a change in governance, new alliances, economic, health or political instability, the emergence of new competition or, conversely, new perspectives.
Everything moves very fast today, in a context where optimization is constantly at the heart of concerns. It is therefore essential that every structure and project manager adapts to changes and optimizes their way of managing projects. And precisely, what are the trends, and what can we work on to better manage our projects?
Summary:
- Focus on strategic management
- Define your methodology for better project management
- Look ahead and prioritize with knowledge
- Limit the proliferation of tools: What if you adopted a complete tool?
1. Focus on strategic management
For a long time, project management was mainly about successfully completing projects individually while respecting predetermined budgets and deadlines. However, in today's sometimes unstable context, organizations are rethinking their strategy. In addition to meeting time and budget constraints, projects must now be long-term value creators, differentiators, and aligned with established strategic objectives. Since a project portfolio must now be designed to be both efficient and value-creating for all parties involved - the organization, the clients, and the partners - it is essential to formalize clear and shared objectives and key success factors. To better manage projects, preparatory work should no longer be skipped, even if it seems long and tedious!
Mieux gérer ses projets
2. Define your methodology for better project management
Gone are also the days of a single methodology. Because there is no superior methodology, it is now evident that hybrid methodologies are being used, combining traditional and agile methods and drawing the best from them to meet the needs of different professions in their own context.
Because the needs, expectations, and processes of all stakeholders are taken into account, collaboration is encouraged, paving the way for more commitment and efficiency in a context of teleworking development, which was initially more inclined to isolate. Thus, time is taken to get off the beaten track and to formalize the ideal methodology.
3. Look ahead and prioritize with knowledge
Strategic management is not only about choosing according to known and predetermined criteria at the moment. It also involves looking beyond the project's short-term impacts. This requires less linearity, more agility, and thus, beyond managing schedules and budgets, visualizing a set of alerts allowing for anticipation, prediction, and reaction. Adapting the execution of the strategy to reality can be challenging for organizations that do not have adequate tools, while others can respond agilely to external and internal changes.
It is therefore now necessary to consider monitoring modes and to equip oneself with more comprehensive portfolio management tools, far beyond task managers, which allow for real-time visualization of a number of indicators updated automatically, arbitrations made dynamically, impact analysis without the need to waste valuable time consolidating project data. No more guessing, it's time for reflection, co-construction of reliable indicators, and having a suitable management tool.
4. Limit the proliferation of tools: what if you adopted a comprehensive tool?
Defining objectives, framing, formalizing methodologies, monitoring indicators, consolidating data... So, the challenge is in choosing the management tools made available to stakeholders.
Kanban, timesheets, emails, Excel, Gantt charts, task managers, budget management tools... Many organizations still use different tools to manage different aspects of their project portfolio, complicating data consolidation and increasing the workload associated with project monitoring.
To meet this need for centralized strategic management of project portfolios, the z0 Gravity project portfolio management software was born, with the ambition to support companies and local authorities in managing their projects, by offering a simple, visual, configurable, scalable interface, allowing to monitor all aspects of project activity: opportunity management, budget management, risk management, value creation, progress, milestones, macro-planning, capacity and workload management, activity management, absence management, or meeting facilitation... each organization chooses the features that are useful to them within a single solution.
To support the various stakeholders on a daily basis in project management and decision-making, z0 Gravity provides the ability to create fully customizable, visual, and graphic dashboards automatically fed by various project data.
Simple, visual, playful, customizable, and comprehensive, z0 Gravity is designed for project managers, resource managers, directors, and executives, adapting to the needs of each profile. Each department can thus work with its own logic. It facilitates collaboration, information sharing, data consolidation while significantly reducing time spent on reporting, thanks to customizable graphical presentation at all levels. The information is known, shared, easily updated, from a computer or smartphone. So, when various departments come together, they work on a shared, common visualization with the same data source. It's a valuable aid in decision-making and in defining a strategy.
In short, if you want to do better: look ahead and equip yourself with the right tools!
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z0 Gravity is a unique and innovative project management software. With its suite of agile and efficient features, it turns every action, every project into a true lever of competitiveness. Some companies have already revolutionized their project approach: Make your project management a strength.
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