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Le 07 May 2024
10 tips for effectively managing your projects.
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Effectively managing projects involves, indeed, having experience, but not only that. It is evident that today, managers must deal with an uncertain and constantly changing environment. Faced with the profound transformations in the economy, the digital transition shaking all aspects of society, companies and their leaders increasingly have to work in a context of great instability. A good project manager anticipates changes and unforeseen circumstances, makes the right decisions, and implements them effectively within their teams. If you also feel the need to recalibrate your managerial methods, here are 10 key tips that will put you back on the path to performance.
1. Managing effectively means knowing how to adapt.
It cannot be stressed enough. The primary quality of a good manager is their ability to adapt. They demonstrate flexibility and agility to keep the project's objectives in sight. The unexpected does not destabilize them. A good manager will have a head start, or if a problem arises unexpectedly, they will show perspective and discernment to not merely endure the unforeseen but subtly master it to serve the project's objective.
2. Unify around one's projects
To effectively manage projects, it is necessary to offer ambition to the team. Bring together collaborators around a common goal. Provide a clear vision of what the company must be and unite around the means to achieve it. This is essential to define the purpose (the famous WHY) of your team. A cohesive team around a common identity and goals will be better able to effectively lead its project.
3. Foster the emergence of good ideas within the team
An effective manager inspires. By giving greater autonomy to team members, the manager prepares the ground for creativity to flourish. By autonomy, we mean the possibility for employees to make their own choices and do so with the right to make mistakes. By freeing employees from the chronic fear of failure, we allow them to develop their creativity and put it at the service of the company's projects.
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4. Make information sharing the golden rule
Without good communication, project management is bound to fail. It is essential for developing the understanding and knowledge level of your team. To effectively manage your projects, make it a priority to encourage daily feedback and provide your team with a dedicated space to do so.
5. Focus on knowledge transmission
Training, skill development, and learning are all essential elements for effective project management. A good manager should promote the development of skills and talents at all levels of the organization. This involves fostering an open and collaborative workspace where learning from each other is encouraged, regardless of everyone's roles and positions. The company is no longer a compartmentalized structure following only the rules of hierarchy. It is a true ecosystem where different talents and minds come together and collaborate harmoniously every day.
6. Effective management through agility
Agile project management software helps energize exchanges and working methods through so-called "agile" techniques. Meetings become fruitful and direct exchanges to solve problems, generate new ideas, and bring forth good ideas. Agility allows for simplifying problems and breaking them down into "sub-problems" that are spontaneously solved by tapping into the common sense and creativity of your collaborators.
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7. Creating a Memory of the Experience
The manager is the conductor of project management. It is through their expertise and shared vision of the company's objectives that employees will build. The question is how to build by using what has been learned. Avoiding the repetition of mistakes is a real challenge in the business environment. This implies knowing how to capitalize on experience, using the acquired knowledge to move forward. And it is often more difficult than one might think, especially when the organization is large. Experience is a material that must be worked on. It needs to be analyzed, probed, and even dissected to transform it into raw material: competence. The manager is the guardian of this experience. They must exploit it effectively to manage projects and enable their collaborators to move in the right direction.
8. Managing Effectively by Encouraging Change
Change brings opportunities for companies. It compels organizations to question themselves, change their work habits, and evolve to stay in line with customer expectations. This is how they survive and continue to stand out. In other words, this can be called innovation. Change is the counterpart of innovation. A good manager must know how to encourage it and even practice it regularly to multiply market opportunities, stimulate the creativity of their team, and establish a virtuous dynamic in project management. Small talks, sprints, iterations, cross-functional projects—everything is good to promote a dynamic (and agile) approach and manage projects effectively.
9. A Good Manager Knows that Nothing is Granted in Advance
A good manager is like a high-level athlete. If they want to stay performant, they must train every day. Stretch in the morning to preserve flexibility and agility. Overcome obstacles to optimize endurance and reactivity. They must also stay informed about market changes and trends. Knowing what is being done, and especially what works. But nothing is ever granted for very long. To manage projects effectively, they must know how to observe the horizon to lead their crew to a safe harbor.
Manager efficacement ses projets - Les bons indicateurs en temps réel pour optimiser sa réactivité
10. The manager is both a pilot, surveyor, and architect.
Effectively managing projects involves knowing how to pilot, measure, and build in a context of instability. For this, it is important to use project management tools. These are intelligent tools designed to develop the innovation capacity of the company. Their flexibility places them in a category beyond traditional project management software. They adapt as closely as possible to the requirements and "ecosystem" of the company by offering a suite of adaptive tools, easy to use, and designed to manage risks and change. Some of their flagship features ensure real-time monitoring of each project and the overall activity of the company, as well as the ability to generate instant reports directly usable in meetings or in the field.
Here are 10 pieces of advice and as many avenues to improve your management methods. You are now ready to take action!
Also, discover how you can gain performance with a custom-made project management tool designed to meet your needs!
